Valid Purchase Order
Goods and services provided to us must be supported by a valid purchase order or contract. The purchase order number and/or contract number must be included on your invoice. This will help us process your invoice quickly.
Our apply to all purchase orders created by Ōtorohanga District Council. These terms apply to any goods or services purchased by Ōtorohanga District Council unless there is a written agreement otherwise.
Supplier set-up
To be paid by Council you must be set up in our Finance system, by completing the New Supplier Application form.
If you need any help completing the form, the Ōtorohanga District Council staff member you are working with can assist, or you can email [email protected]
Get paid on time
We understand getting paid on time is important to you. Please include the following information on all invoices to prevent delays
- Name and address of recipient (Ōtorohanga District Council).
- Council contact (issuer of Purchase Order).
- Council Purchase Order/ Contract number.
- Supplier’s legal name and address.
- Supplier’s GST number (if applicable).
- Supplier’s invoice number.
- Include your bank account number
Please also ensure that your invoice meets the requirements of the IRD for invoices.
Invoicing us
You can send your invoices to us either by post or email.
Email (as a PDF attachment) is preferred:
[email protected]
Post:
Ōtorohanga District Council
PO Box 11 Ōtorohanga 3940
Payments are made 20th of the month following
- Payment will be on the 20th of the month following the month of receipt of invoice, or as specified on the Purchase Order.
- Please only send one copy to Accounts Payable. If you're unsure whether we've received your invoice, please contact us.